Digital and Electronic Signatures
The digital world is the availability and use of digital tools to communicate on the Internet, digital devices, smart devices and other technologies. Digitalization and new technologies are everywhere - Cloud Computing, Artificial Intelligence (AI), Big Data, and the Internet of Things (IoTs) are transforming the world we live today. Cloud Computing, Artificial Intelligence (AI),Big Data, and the Internet of Things (IoTs) are transforming the world we live today.
Due to the rapid growth of the digital and electronic signatures adoption, it brings with a lots of challenges and opportunities for Enterprises.
Thus, enterprises are increasingly adopting digital and electronic signatures as it provides the benefit of improved authenticity and integrity of digital messages such as email, documents, and code distributed via the Internet.
Some of the benefits of using digital signature by the enterprises for communication include authentication, integrity, and non-repudiation. Digital signatures use OKI standards to provide the highest level of security and universal acceptance. This demand for digital signatures by enterprises will lead to the expansion of the global PKI market.
Since then, SSD has embarked into the Digital business in providing a platform to facilitate and support its customer seamlessly that could fully integrated with existing technology & solution. We offer digital signing solution in both virtual or on-prem appliance. User is also could opt for easy and flexible digital cloud service with the same functionality and more scalable model for future expansion.
Many jurisdictions around the world have passed laws recognizing electronic signatures, including Malaysia. Two types of electronic signatures that have been legally recognized in Malaysia as having the same legal status as handwritten signatures are digital signatures and electronic signatures. Digital signatures have been legally recognized as a valid form of signing documents since the enactment of the DSA in 1997. The ECA was then enacted in 2006 to recognize the legality of electronic signatures for signing documents.
Malaysian law has recognized electronic signatures on contracts since 1997—starting with the enactment of the Digital Signature Act 1997 (DSA) and followed later by the Electronic Commerce Act 2006 (ECA), which has been in force for over 12 years.
- ECA : Electronic Commerce Act 2006
- DSA : Digital Signature Act 1997
Electronic signing under the ECA
An electronic signature can be comprised of any letters, symbols, characters, or numbers or any combination thereof created in electronic form, attached to or logically associated with an electronic record, and adopted by a person as a signature. It helps directly to reduce cost perspectives based on the paper reduction and any associated costs. If company has effectively make good use of it, then it may see a long-term staff cost reduction while gaining process automation (workflow) and allows flexible remote or public access to it.
eSignature is sufficient when the signer’s eSignature is:
- Attached to or logically associated with the document (for example, by placing the electronic signature at the bottom of a completed online form)
- Sufficient to adequately identify the signer and his or her approval of the document to which the signature relates
- As reliable as is appropriate given the purpose and circumstances for which the signature is required
What is a digital signature?
A digital signature is a specific type of e-signature that complies with the strictest legal regulations — and provides the highest level of assurance of a signer’s identity. The use of recognized digital signature can fulfil requirements of confidentiality, identity authentication, non-repudiation, and integrity of data and information.
Digital Signing Solution
- Signer and workflow solution to manage the secure transaction management
- Enable transformation to paperless office using sophisticated user workflows
- Bulks signing of an application and device data
- Encryption/decryption for confidentiality
- Integrated with ERP products like SAP, PeopleSoft, Oracle Business Suite, Salesforce, Tally, etc.
- Supports e-signatures, and conventional digital signatures along with pad-based, on-screen, card-based, and button-based signing
- Cost effective solution
In other words, most businesses see significant and immediate ROI when they enable high-volume document functions, such as sales, finance, and HR teams, with a digital signature solution.
Applications of Digital Signature
- To send and receive encrypted emails, that are digitally signed and secured
- To carry out secure online transactions (i.e, e-ordering, e-payment, e-forms, and etc.)
- To identify participants of an online transaction
- To enable business owner authorizes and approves documents like Sales Order, Sales Contract, Project Proposal, Leaving Application Form, Expense Claims, Invoicing, etc.
- To apply for tenders, e-filing with Registrar of Companies, e-filing of income tax returns and e-renewal of Motor Insurance, and other relevant applications
- To allow Academy validates the Authenticity of the Electronic Scroll
- To sign and validate MS Word, Excel and PDF document formats
We are constantly delivering efficient and effective technological solutions for businesses. Our Digital and Electronic signature solutions are made for flexible, secure and convenient transactions. Feel free to write to or contact us at [email protected] on how your personal and business transactions can be secured via digital signature.
Sample of Digital Signature:
Digital Signature Service (Certificate)
Digital signature certificate is a convenient way to authenticate an identity electronically with a high level of security for online transactions while safeguarding one’s privacy of information shared via Digital Signature Certificate. These certificates are used to encrypt data in a way that only the desired recipient can have access to it. The digitally signed information also ensures that it remains unchanged throughout the process of digital transfer as well as verifying the identity of the sender of the message.
Scalable Document Signing – From Mobile/Desktop to Cloud
The need for signatures pops up in virtually every department - human resources for employee timesheets and vacation requests, finance signing off on invoices and purchase orders, legal preparing contracts, sales entering new client relationships. Printing every time you need a signature is impractical and inefficient. Fortunately, there’s a better way. Trusted digital signatures allow you to keep your entire workflow online and offer greater security than non-standardized electronic signatures.
Meet industry and regulatory compliance
Save time and money over wet ink signatures
Multiple signing identity options
PKI-based digital signatures offer higher assurance
Scalable deployments and integrations
Timestamping included
We offer document signing certificates are compatible with the leading programs and are an easy to use, cost-effective way to add digital signatures to your documents.
What are the benefits of digital signatures?
Trusted and compliant.
Certificate-based digital IDs come from accredited providers to meet compliance. Identity must be proven before obtaining.
Protected.
Your digital signature and the PDF document are cryptographically bound and secured with a tamper-evident seal.
Unique to you.
Use a unique digital certificate and PIN to easily validate your credentials and identity.
Easy to validate.
The signed document and your digital signature can both be revalidated for more than 10 years.
